eDiscovery

Celerity provides a full range of strategic and tactic technology consulting services across the discovery lifecycle. 

eDiscovery Consulting and Management for Utilities

As natural consultants, our dedicated focus on each project draws from our extensive experience, ensuring clients receive the most compelling, cost-effective, and comprehensive solutions in every engagement.

Celerity’s technology approach is inherently adaptive. We provide cutting-edge electronic discovery tools like EnCase, Nuix, and Relativity to manage matters for clients.

As a Relativity Premium Hosting Partner, we bring versatility to meet your specific needs, whether it’s a tactical imaging request or comprehensive support in managing discovery from identification to production. Consider us your ideal partner, regardless of the breadth or specificity of your requirements.

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Your Designated eDiscovery Consulting & Management Specialist
Damon Reissman Vice President of eDiscovery at Celerity Consulting Group

President of eDiscovery

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Celerity’s eDiscovery Process

Celerity’s eDiscovery services encompass a comprehensive suite designed to navigate every stage of the legal discovery process.

Active learning software uses user-defined “exemplars” of responsive and non-responsive documents to train a coding engine, which then applies those decisions across the data population. Celerity assists in defining the exemplars, applying the technology, and verifying coding accuracy.

Celerity’s Forensic Analysis services help clients find answers hidden deep within electronic data that typical processing, analysis and review might not reveal.

Learn More about our Digital forensics service

Celerity’s team of litigation support professionals boasts a wealth of discovery expertise dating back to 1986. Our unwavering commitment to staying ahead in litigation discovery, technology and protocols ensures that we assist clients in successfully concluding matters promptly and within budget constraints.

  • Early Stage Discovery Strategy
    • Perform high-level data mapping and search-term analysis
  • Preparing for Rule 26(f) Meetings
    • Provide strategic and tactical advice on scope and limits, rolling discovery, production formats, waivers, etc.
  • Mapping ESI Data
    • Identify where responsive information may reside
  • Advising / Assisting with Legal Holds
  • Creating Discovery Plans
    • Consult on collection scope control strategies, evidence tracking, workflow protocols, scheduling and reporting, and implementing early data assessment tactics

Beyond the identification phase, Celerity provides a strategic perspective while managing and executing the discovery support tasks required. We also help clients develop proactive litigation readiness strategies and standard approaches to discovery across cases.

Celerity’s Preservation and Collection services help clients identify, capture, collect, and preserve data in a defensible manner to support matters across multiple disciplines. 

  • Legal Holds
    • Managing dissemination of, and response to, preservation orders
  • Collection Strategy
    • Recommending the best data collection approach (e.g., imaging or targeted collection or a combination of the two, custodial versus enterprise collection, back-ups versus live data, etc.).
  • Data Source Scoping
    • Assessing which in-scope data sources have responsive data (through server scans, backup tape header scans, viewing sample files in native format, etc.) to narrow the population to collect.
  • Web-Based Surveys
    • Fielding web-based, standardized surveys to ensure all responsive data is identified. 
    • Follow-up custodian interviews to clarify evidence scope and make collection visits more cost-effective.
  • Custodial Interviews
    • Conducting interviews of key employees to document the types of relevant data they have and record their location for collection or preservation purposes. 
  • Forensic Collections
    • Rapidly deploying EnCase Certified Examiners and consultants to collect evidence in a forensically sound manner to protect against spoliation. 
      • Remote Collection
      • Cloud Collection
    • Additional digital forensics services include – finding and restoring deleted or hidden files or researching computer usage.
  • Archival Data
    • Restoration and collection of archives and backup data.
  • Chain of Custody
    • Following best-practice procedures throughout for devices, paper, and ESI. 
    • Preserving chain of custody through proper approval and documentation at each phase of the process.
  • Reporting
    • Tracking and reporting by custodian, monitoring collection scope from point of identification to final delivery. 
    • Gap analysis upon collection completion.

Celerity Data Filtering and Culling services help clients obtain better visibility into their case data to defensibly reduce the volume of data that needs to be processed and reviewed, thereby minimizing discovery costs and timelines.

Early Data Assessment

We help clients make better early case assessment decisions by crafting strategies that optimize defensible culling decisions before processing and review.

  • Pre-Processing Culling
    • After collection, Celerity uses proven techniques such as “de-NISTing” and metadata searching and filtering to weed out significant quantities of non-responsive data. Through real-time reporting on the impact of various searching and filtering criteria, the ability to preview data in native format prior to processing, and random and logical sampling of the excluded data set to confirm non-responsiveness, we help clients make defensible decisions based upon final culling criteria.
  • Pre-Review Culling
    • Celerity can run similar search and filter analyses after processing when files have been de-compressed and de-duped and more metadata is available. 

Review Optimization

Our Analytical Services can also dramatically improve client review and overall case effectiveness. The technical approaches we provide are proven to improve responsive, issue and privilege coding consistency while simultaneously decreasing overall review time.

  • Near Duplicate Analysis
    • This technology-based technique, also called “text near-duping,” groups documents, which are nearly identical in content and word order based on similarity thresholds established by the client. This allows reviewers to examine a set of documents at once rather than separately.
  • Email Threading
    • Email threading is similar to near-dupe analysis in that it groups documents – in this case, emails – together to decrease review time and improve coding consistency. The technique links independent email messages that are part of the same “thread” or conversation (using content, not just metadata), and identifies the last email in the thread.
  • Technology-Assisted Review / Active Learning
    • Predictive coding software uses user-defined “exemplars” of responsive and non-responsive documents to train a coding engine, which then applies those decisions across the data population. Celerity assists in defining the exemplars, applying the technology and verifying predictive coding accuracy.
  • Conceptual Search/Clustering
    • This technique groups documents together based on conceptual similarity. It provides both a broader and deeper view of the data by letting the documents “speak to you” by exposing common themes or “clusters” that may not have been revealed by Boolean or “2G” search technologies. Used in conjunction with a linear review, it can be a valuable addition to your case research toolkit. Alternatively, it can be used as a primary tool for performing a non-linear review.
  • Review Validation
    • Before production, Celerity recommends random sampling of the non-responsive data set to confirm exclusions and strengthen the defensibility of your discovery decisions.

Following industry-standard protocols, Celerity’s eDiscovery Processing services include a multitude of interrelated facets to help mobilize and process data quickly, defensibly, and on time. 

  • Creating MD5 hash values
  • Extracting metadata and handling attachments and email threads
  • Performing OCR on hard-copy images or PDF documents (as needed)
  • Handling password-protected or encrypted files and processing exceptions
  • Tagging or removal of duplicates
  • Indexing to optimize searching
  • Providing additional bibliographic and subjective coding if needed
  • Processing of mobile device data and voice mail
  • Exporting data to all common litigation support packages or uploading it into our hosting solutions such as Relativity

Celerity’s Document Services provides rapid, tactical support for legacy paper discovery requests. We have in-house resources as well as a network of proven onshore and offshore vendors to ensure we are always able to meet client needs, large or small.  

  • Scanning and Document Imaging
  • Bibliographic Coding
  • Image Conversion

While the majority of matters Celerity manages for clients are hosted and conducted with Relativity, Celerity is technology agnostic and fluent working with multiple technology systems and tools based upon client needs.  Relativity is an industry-leading, full-featured review platform with self-administration capabilities to allow clients to handle the management aspects of the review.

A range of training and support services ensure your team makes the most of the hosted solution, including an option for a dedicated 24-hour support hotline. Hosted data security is ensured through a world-class data center that meets compliance with the following:

  • SSAE 16 via an SOC1, Type II Report
  • International Auditing and Assurance Standards Board
  • ISAE No. 3402
  • PCI Security Standards

Our Review Analytics and Optimization Services can also dramatically improve client review and overall case effectiveness. The technical approaches we provide are proven to improve responsive, issue and privilege coding consistency while simultaneously decreasing overall review time.

  • Technology Assisted Review (TAR) / Active Learning
    • Active learning software uses user-defined “exemplars” of responsive and non-responsive documents to train a coding engine, which then applies those decisions across the data population. Celerity assists in defining the exemplars, applying the technology, and verifying coding accuracy.
  • Near Duplicate Analysis
    • This technology-based technique, also called “text near-duping,” groups documents, which are nearly identical in content and word order based on similarity thresholds established by the client. This allows reviewers to examine a set of documents at once rather than separately.
  • Email Threading
    • Email threading is similar to near-dupe analysis in that it groups documents – in this case, emails – together to decrease review time and improve coding consistency. The technique links independent email messages that are part of the same “thread” or conversation (using content, not just metadata), and identifies the last email in the thread.
  • Conceptual Search/Clustering
    • This technique groups documents together based upon conceptual similarity. It provides both a broader and deeper view of the data by letting the documents “speak to you” by exposing common themes or “clusters” that may not have been revealed by Boolean or “2G” search technologies. Used in conjunction with a linear review, it can be a valuable addition to your case research toolkit. Alternatively, it can be used as a primary tool for performing a non-linear review.
  • Review Validation
    • Prior to production, Celerity recommends random sampling of the non-responsive data set to confirm exclusions and strengthen the defensibility of your discovery decisions.

Celerity’s Document Review services provide clients with integrated talent, technology, and processes to help clients identify and use responsive data in a defensible fashion.  

  • Managed Review
    • Celerity provides a dedicated project manager to serve as your single point of contact. This manager will help you define the review workflow, report regularly on productivity and results, and handle the challenges of managing multiple reviewers, multiple waves of review and criteria changes and assisting with performing and managing document redaction.
  • Quality Control / Assurance
    • In addition to ensuring proper review workflow and management, your manager will further minimize the risk of error by ensuring appropriate training at project inception and throughout the review. In addition, our team uses production line quality control techniques such as performing 100% QC on beginning reviewers, “halting the line” for ad-hoc training if review criteria change, and performing regular random sampling of reviewed documents to confirm accuracy.
  • Substantive and Privilege Review Staffing
    • Celerity has an experienced in-house review team, which is further supplemented with contract attorneys and / or subject matter experts as needed. We work with proven legal staffing agency partners who offer competitive rates. Many of our consultants are also skilled at document review and can be leveraged as needed.
  • Platform / Technology Agnostic
    • Although agnostic and fluent in multiple tools, technologies and platforms, Celerity manages the great majority of matters in Relativity.
  • Remote and Facility-Based Review
    • Our primary review facilities in Walnut Creek, CA can provide up to forty dual-screen workstations. We can also provide technology, hardware and staff to conduct document reviews at other locations.
  • Review Optimization
    • Celerity can provide analytics such as email threading, near de-duplication, concept clustering and active learning for an accelerated review. Celerity can advise on non-linear review methods as well.

Executing an effective document production requires careful oversight, especially in cases of rolling productions to multiple parties, where significant redaction is required, or where delivery formats are unique. Celerity has worked on projects with the DOJ and the SEC and is especially qualified in cases where production specifications or logistics are highly complex.  

  • Recommendation of the most effective production delivery format(s), including review/negotiation of the ESI protocol or compliance with government-specific production formats (e.g. SEC, DOJ, FTC)
  • Tenacious project management applied to ensure production deadlines are met
  • Extensive quality control measures designed to identify production conflicts to eliminate errors or inconsistencies in the production deliverable 
  • Tracking production to multiple parties
  • Generating privilege logs
  • Providing additional services such as image endorsement and TIF/PDF conversion
  • Delivery of the production via a secure transfer site or physical media. 

Celerity’s Discovery Expertise

  • Extensive Experience 
  • Unparalleled project management and client service
  • Holistic approach to discovery
  • Nimble, creative, and cost-effective solutions
  • Architect of out-of-the-box strategies
  • Non-standard datasets and structured data expertise
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