To improve profitability, productivity, and client service, businesses must get more from their legacy data – at a lower cost. Celerity helps departments and teams migrate this information, typically when they are deploying a new technology that requires active records to be integrated, when they need to access old records to complete a business, regulatory, or litigation analysis, or, when they are implementing or updating a records management program, which requires inactive records to be moved to cost-effective storage.

This need is complicated when the legacy data is in paper format, is dispersed geographically, is interspersed with other record types, or requires additional information to be extracted for proper retrieval and usage in the new system.

Celerity has expertise in helping companies address and surmount these challenges. Our capabilities include

• Records collection: Fielding teams to collect paper and digital data from different locations and different systems.
• Data processing: To convert hard copy and digital data for loading or transfer through imaging, ESI processing, and OCR.
• Data capture: Objective and subjective coding of record attributes to aid in search and retrieval or analysis.
• Data validation and normalization: To ensure data quality and standardize values for accurate search and retrieval and analysis.
• Data transfer: Mapping and transferring data through protocols, routines, and APIs.

Whether following on to a larger document gathering and review effort or starting with existing digital data sets, Celerity is a data analysis company that offers analytical services, which can help you obtain simple answers to complex business questions. We typically take our clients through the following approach:

• Problem Definition: Identifying the business questions to answer and defining the actual calculations and reports to be generated.
• Source Identification: Taking inventory of the sources of electronic data (or hard copies as appropriate).
• Data Definition and Mapping: Defining the analytical database and mapping to source data fields.
• Collection: Gathering data and protecting against spoliation.
• Preparation and Loading: Processing or formatting data as needed for loading into the appropriate analytical tool.
• Data Validation and Normalization: Validating and managing exceptions and standardizing key fields to ensure an accurate analysis.
• Verification: Verifying accuracy through statistical sampling.
• Analysis and Reporting: Performing queries and generating succinct reports.

We can collect native and email data from most electronic sources, including individual computers, mobile media storage devices, company networks, backup tapes, and personal mobile devices. We can handle almost all file formats.

Often, business initiatives have specific and ongoing information needs that can only be handled by a custom database solution. Celerity can help.

Our user-centered, modular and phased approach speeds the database development cycle, allows for learning to be factored in more effectively and ultimately ensures clients get the solution they expect.

• Requirements Definition: Essential business analysis to scope the problem. Identifying and mapping business processes and system users and translating those inputs into user tasks and interactions.
• Information Architecture and Visual Design: Defining the initial site navigation, architecture, key page layouts and overall visual design.

Then on a module by module basis:

• Functional Design: Mapping out interactions (page flows and wireframes) for each user requirement. User-centered mock-up testing. Clarifications with client and development team.
• Technical Design and Development: Defining the database architecture and developing the application. Alpha testing.

When all modules are completed:

• Beta Testing: Load and scale testing. Functional testing.
• User Acceptance Testing: Ensuring the application meets or exceeds client expectations in achieving their business process.
• Delivery and Support: Hosting the application or providing it to the client. Providing training and technical support as needed.

Our development team can provide a local solution in Access or SQL or a web-based solution with a SQL back-end.